Volunteer

Make a difference @ your Library!

Volunteers are a welcome and integral part of our library. They help us to offer the very best services to our community. Come and be a part of the Library Team!

The Volunteer Program at the Woodstock Public Library includes senior citizens, students, and professional people. All you need to join is time, interest, and enthusiasm!

The Library is open 5 days a week. (Tuesday & Wednesday 10am-8pm, Thursday & Friday 10am-6pm, Saturday 10am-5pm. Volunteer shifts can be made to accommodate your schedule and time availability. Suggested commitments are for 2-3 months, ongoing or seasonal commitments welcome.

Volunteer opportunities include:

  • Advocacy
  • Book Barn Sorting and Sales
  • Community Service
  • Event Planning
  • Gardeners
  • Grant Writer and Fundraisers
  • Homebound Materials Delivery
  • Local History/Genealogy assistants
  • Programs Assistant
  • Request Assistant
  • Shelving Assistant
  • Shelf Readers
  • Special projects
  • Technology/Computer Helper
  • Tutor
  • Videographer

Expectations of all Library Volunteers:

  • Willingness to work independently and as part of a team.
  • Ability to get along with fellow employees and patrons.
  • Appropriate dress and personal hygiene.
  • Judgement to refer complicated questions to staff.
  • Accuracy, patience, and a tolerance while assisting patrons.
  • Ability to communicate in a tactful, courteous, and pleasant manner with library staff and patrons.
  • Respect for patron privacy as they use the library and its services.

How to get involved:

  • Print the Volunteer Policy and Application and drop off your completed application at the Library
  • Stop by the Circulation Desk for a volunteer application
  • Fill out the form below and submit online

To find out more contact the library.

Thank you!

Fill out this form including best contact information and job (or jobs) that interest you.

Volunteer Job Descriptions

These are the general duties of the jobs for which we need Library Volunteers.

Advocacy

Job duties:

Volunteers needed to advocate for the Woodstock Library or Libraries in general.

This could be in-person activities for passing the Library budget or other measures locally, or in-person activities in Albany or interactions with lawmakers.

Activities could also involve advocating for the Mid-Hudson Library System and Libraries nationally by signing petitions or sharing information.

Activities could also include sharing information by email or social media.

Requirements:

Enthusiasm for Libraries (especially the Woodstock Library!) and interest in learning about advocacy needs.

Travel, time, or use of social media may be required.

Keeping contact information up to date so the Library can easily contact you about needs and events coming up.

Book Barn Sorting and Sales

Job duties:

Work under the guidance of Head of Book Barn through the Friends of the Library

Moving, sorting, pricing, and display of donated materials

Requirements:

Ability to work with others.

Interest in processing donations.

Physical Requirements:

Moving boxes of materials, book carts, could involve moving tables.

Book & Materials Repair

Job duties:

Assisting with the repair and care of library materials.

Requirements:

Work under the instruction of Library Staff.

Dexterity and ability to learn archival processes.

Physical Requirements:

Book Repair happens upstairs at the Library, stair climbing. Some carrying of materials or boxes. Dexterity.

Community Service Volunteer

Community Service Volunteers complete a range of short-term projects including substituting for absent volunteers in a variety of departments as well as performing cleaning projects throughout the library. These projects are extremely valuable to our organization and help enhance the library atmosphere for our patrons.

This is for either school or court community service requirements. Special projects can also be assigned or other volunteer duties can be provided to match interest and abilities.

Job duties:

Cleaning computer stations in the Adult and Youth Services areas. (Please note that there are instructions on what types of cleaning materials should be used on computer components.)

Dusting library shelves.  Cleaning supplies will be provided to you as well as instructions regarding which areas of the library you will be responsible.

Pulling the spines of all books neatly to the edge of the shelf so that they can be easily read by patrons.

Books that are out of order or lying on shelves and tables can be collected checked in at front desk.

Book Cleaning in our Youth Services Department.   Cleaning supplies will be provided to you as well as instructions on which sections you will be responsible for.

Requirements:

Be on time and committed to the program.

Maintaining set schedule and keeping track of time spent volunteering with Time Sheets.

Event Planning

Help the Library, Library Board, and/or the Friends of the Library plan special events. For example, Director’s Series, Annual Library Fair, Summer Reading Program, and more!

Job duties:

Working with Library staff, Library Board members, or Friends to plan, promote, and present special events.

Could include attending meetings, making contacts, working with other organizations, picking up supplies, setting up or cleaning up after events.

Requirements:

Be committed to using your skills and talents in combination with Library staff, Library Board members and/or Friends of the Library to provide excellent special events.

Gardeners

Job duties:

Responsible for maintaining and upkeep of Library Gardens.

Requirements:

Interest and some knowledge of gardening.

Physical Requirements:

Ability to garden; stooping, weeding, and watering.

Grant Writers and Fundraisers

Job duties:

Responsible for obtaining and raising money for Library projects, programs and initiatives.

Requirements:

Work with the Library Director, Board of Trustees or Friends of the Library as needed.

Writing skills and persuasion.

Computer skills desired.

Could include helping to create, promote or assist with putting on Fundraising events.

Physical Requirements:

Working on a computer. Events could include assisting with set-up.

Homebound Materials Delivery

Job duties:

Responsible for getting materials to and from patrons unable to make the trip to the library.

Requirements:

Transportation will make it easier for you to deliver materials to those in need.

Trustworthiness and a caring attitude.

Be reachable on an as-needed basis or delivery schedule.

Physical requirements:

Carrying materials.

Local History/Genealogy Assistants:

Job duties:

Help us get our Local History and Genealogy resources straightened up

Organizing physical collections.

Working with databases and spreadsheets.

Labeling materials or boxes.

Requirements:

Interest in getting acquainted with local collections.

Physical Requirements:

Our main Archive space is upstairs at this time. Interested volunteers should be able to climb stairs. Moving or lifting boxes or materials.

Programs Assistant

Job duties:

Responsible for helping Library Staff and Friends of the Library set up and breakdown programs for Adults or Children.

Requirements:

Moving chairs, tables, A/V equipment as needed for specific program.

Follow directions for room set up and breakdown.

Physical Requirements:

Walking, carrying chairs, carrying equipment, moving tables, setting up displays, lifting.

Hours:

Reliability and promptness important when coordinating volunteer schedule and program schedule. Programs may be after regular library hours. Volunteers expected to show up before and remain until after program if required. Contacting supervisor with schedule changes is of utmost importance.

Requests Assistant

Description:

This position will be working with the Front Desk with staff to assist with the pulling of requested materials.

The majority of work in this position involves pulling library materials from the shelves.

This person assists staff by using a computer generated list to find materials that have been requested by patrons in the MHLS.

This volunteer must demonstrate exceptional customer service skills and the ability to maintain a positive teamwork atmosphere by communicating with patrons, co-workers and supervisors.

Job duties:

Learn the layout of the library and sections/items differentiated by Call Numbers

Basic sorting of library materials by limited criteria

Requirements:

Ability to alphabetize and find things in numerical order

Referring patron inquiries to staff

Physical Requirements:

This job requires a moderate level of physical activity, including standing, walking, bending, reaching, and pushing a book cart.

Shelving Assistant

Description:

This position will be working with the Front Desk with staff to assist with the shelving of materials.

The majority of work in this position involves sorting library materials as they are returned ensuring that materials are shelved in the correct area.

This person assists staff by, shelving audio/video materials and checks shelving for accuracy.

This volunteer must demonstrate exceptional customer service skills and the ability to maintain a positive teamwork atmosphere by communicating with patrons, co-workers and supervisors.

Job duties:

Basic sorting of library materials by limited criteria

Re-shelving books and audio-visual items such as DVDs, CDs, tapes, etc.

Dividing audio-visual material items by item type, and placing them in alphabetical or numerical order

Requirements:

Desire to keep things orderly and tidy

Ability to alphabetize and place things in numerical order

Ability to pass shelving test

Referring patron inquiries to staff

Physical Requirements:

This job requires a significant level of physical activity, including standing, walking, bending, reaching, and pushing book carts.

Shelf Reader

Purpose:  To help maintain the order and appearance of the Library shelves so that patrons can locate materials in a timely manner.

Job duties:

This work involves checking the Library shelves for accurate placement of books and other materials.

You need to have a good command of the English language, the alphabet, and the sequencing of numbers using decimals to place items in correct Dewey Decimal order.

You are responsible for keeping shelves neat by aligning books with front edge of shelf whenever possible, shifting books when necessary to make them evenly distributed on designated shelves and tightening the book ends.

Requirements:

Learn the layout of the library and sections/items differentiated by Call Numbers.

Desire to keep items organized and tidy.

Basic sorting of library materials by limited criteria.

Ability to alphabetize and find things in numerical order.

Referring patron inquiries to staff.

Go to the assigned area and make sure the items are in correct order by reading the call number on the spine (or front cover) of each item.

Rearrange items as necessary.

If a large number of items are out of order, notify the supervisor.

Physical Requirements:

This job requires a moderate level of physical activity, including standing, walking, bending, and reaching.

Special Projects

Job duties:

Responsible for working on special projects. Projects come up at the library and we can use help with them as needed.

Special projects will have descriptions and parameters as defined by the Library in combination with the volunteers abilities.

Requirements:

Being interested and available for something new and different. Keeping your contact information with us up to date so we can notify you of a special project coming up.

Physical Requirements:

Various

Technology /Computer Helper

Job duties:

Responsible for assisting patrons with computers and devices.

Requirements:

Understanding of computer basics (library computers are Windows 7), Internet, email, completing on-line applications, and basic Office applications.

Library catalog, computer reservation and printing management system, eBook & eAudiobook borrowing training provided by library.

Additional knowledge of Mac, tablet, and smartphone applications a plus.

Ability to understand and follow directions.

Accuracy, patience, and a tolerance while assisting patrons.

The ability to communicate in a tactful, courteous, and pleasant manner with library staff and patrons.

Ability to refer complicated questions to staff.

Must be able to work under busy conditions which may cause stress.

Physical Requirements:

Stooping, walking, repetitive motions, computer use.

Hours:

Technology / Computer Helpers are expected to maintain a regular schedule, and to call in or otherwise notify Volunteer Coordinator if they cannot be in. Because certain training and promotion of services will be provided by the library at least 3 month commitment is expected.

Tutor

Job duties:

Responsible for helping with specific programs such as Homework Club, or make appointments with students needing assistance with Math or Essay writing.

Requirements:

Interest and ability to work with students with specific subjects or tasks.

Ability to understand and follow directions.

Accuracy, patience, and a tolerance while assisting students.

The ability to communicate in a tactful, courteous, and pleasant manner with library staff and patrons.

Ability to refer complicated questions to staff.

Physical Requirements:

Could do tutoring in the Upstairs space, climbing stairs.

Hours:

Tutors are expected to maintain a regular schedule, or be in communication and make appointments as available and needed and to call in or otherwise notify Volunteer Coordinator if they cannot be in. Because certain training and promotion of service will be provided by the library at least 3 month commitment is expected.

Videographer

Job duties:

Recording library events and programs. This will allow for events to be posted to the Library’s YouTube page so folks can view them if they cannot attend.

Requirements:

Working with Library Staff and/or Friends of the Library to record events and programs.

Ability to work with recording equipment.

Physical Requirements:

Working with recording equipment, attending events at the Library, could be upstairs, or offsite.